UMA Student-Athlete Advisory Club
President: Cassidy Lessner
Vice President: Charlene Beringer
Secretary: DQ Hayes
Treasurer: Kate Stevens
Advisor: Ian MaGill
Cystic Fibrosis Awareness: November 14th, 2019
Raised: $337.19 for the Cystic Fibrosis Foundation
UMA Student-Athlete Advisory Club
Article I- Name
The official name of this organization will be the UMA Student-Athlete Advisory Club (S.A.A.C). The responsibility and authority inherent to the UMA Student-Athlete Advisory Club shall be defined in this Constitution, By-laws, and in the University policy.
Section 1: Student-athletes come together throughout the United States Collegiate Athletic Association (USCAA) to make their voices heard on their campuses, in their conferences and nationally in both divisions. Through Student-Athlete Advisory Club at each of those levels, student-athletes offer input on the rules, regulations and policies that affect their lives on campus. At the campus level, SAACs promote communication between athletics administrators and student-athletes or any student who would like to support the UMA SAAC or identifies as an ally of student-athletes and represent the student-athlete voice within the athletics departments.
Article II- Purpose
The purpose of the UMA Student-Athlete Advisory Club will be to:
Promote Athletics inside and outside of the competitive seasons
Create a fun atmosphere with all student-athletes and supporters
Actively participate in the administrative process of athletics
Generate a student-athlete voice within UMA, Yankee Small College Conference (YSCC), and USCAA
Address concerns affecting student-athletes
Network with other leaders
Build leadership qualities
Article III- Membership
Membership in the UMA Student-Athlete Advisory Club (S.A.A.C) is open to
Former student-athletes who have used all sanctioned eligibility
Any student who would like to support the UMA SAAC or identifies as an ally of student-athletes.
Section 1: To join S.A.A.C, students will submit nomination of recommendation.
Section 2: Nominations will come from current or former student-athletes as well as coaches input.
Section 3: Each nominee will write a brief essay on why they want to join S.A.A.C.
Section 4: Advisor will nominate students who would like to support UMA S.A.A.C or identifies as an ally of student-athletes
Article IV- Executive Board
The Executive Board will be comprised of:
All officers must be members of the UMA Student-Athlete Advisory Club in good academic standing. Good academic standing is defined as having completed at least 80% of all courses attempted (waived for first semester students) and maintaining a minimum GPA of 2.0. Duties and responsibilities of the Executive Board will be determined as outlined in the Club By-laws.
Article V- Advisor
The UMA Student-Athlete Advisory Club will nominate a UMA faculty or staff member to serve as the advisor. The advisor should have an interest in Athletics.The responsibilities and duties of the UMA Student-Athlete Advisory Club Advisor are:
To ensure compliance with the policies of the UMA Student-Athlete Advisory Club and the University
Serve as a source of information and instruction for committee members
Attend and monitor meetings and events
Provide guidance to promoting and running events
Help build relationships with other employees,faculty, amd staff
Benefit from learning what it’s like to be a student-athlete
Article VI- Meetings
Section 1: The UMA Student-Athlete Advisory Club will hold a minimum of one official meeting every month, excluding the summer session. Meetings will be called by the Advisor and President. To have an official meeting, there must be a minimum of three people, including at least one officer.
Section 2: All meetings must be posted to the general membership and student body at least seven days prior to each regular meeting.
Section 3: Special or emergency meetings may be called by the Executive Board and Advisor with a lesser period of notice. These meetings must be used only in urgent circumstances when business needs cannot be delayed to the next regularly scheduled meeting.
Section 4: Each member of the UMA Student-Athlete Advisory Club has the right to vote on all business matters on the table for discussion. Proxy voting is not allowed.
Article VII- Quorum
A minimum of three members, including at least one officer, must be present in order for the UMA Student-Athlete Advisory Club to conduct business. No business may be conducted if at any point in the meeting attendance falls below the number required to meet quorum.
Article VIII- Vacancy and Dismissal
Impeachment: A written statement as to why this person is not a good fit. Also a signed petition by at-least one-third of all SAAC members must be turned into the advisor and they have the final say. If the petition is for the advisor now you must turn it into the Athletic Director.
Section 1: In the event a vacancy occurs, or a member of the Executive Board can no longer fulfill their duties, the members of the UMA Student-Athlete Advisory Club will hold an election to fill the position. The position will remain vacant until members fill the position. Any party nominated for the vacant office must be voted into the office by a majority vote of the members present.
Section 2: Officers will be dismissed from their position if they violate any of the UMA Student-Athlete Advisory Club or University policies.
Article IX- Article Amendments
The Constitution or Bylaws may be amended with a 1/3 majority vote by the current members. A notice must be issued to the UMA Student-Athlete Advisory Club members two weeks prior to the voting date.
Article X- Ratification
The requirements for adopting this Constitution and Bylaws are as follows:
No less than three club members shall be established by appointment of the Advisor.
The club will then make a recommendation to the Executive Board to adopt a Constitution and Bylaws.
With the approval of the majority of the Executive Board, the Constitution will be posted for two weeks for review of the UMA Student-Athlete Advisory Club.
Following two weeks of review and a one-week notice of the reading of the Constitution at a regularly scheduled meeting, attending members will vote on the adoption.
Adoption will only happen with a 1/3 majority vote of the current members present. With the final approval from the SGA and the Dean of Students, the Constitution and By-laws will be in effect.
Student Government Liaison: SAAC club shall have a minimum of one member present at student government meetings. These person(s) shall be responsible for being the liaison between SAAC and SGA, as well as responsible for reporting back any important information regarding athletics back to SAAC club.
UMA Student-Athlete Advisory Club
Article I- Membership
Membership in the UMA Student-Athlete Advisory Club is to students-athletes or anyone who would like to support the UMA SAAC Club, or identifies as an open ally with student- athletes. Students must currently be registered at UMA including Bangor, centers and sites. One must be recommended by a current or previous member of (S.A.A.C) to gain membership. Members must attend at least three meetings per semester. Incoming freshmen can join by submitting a form to the executive board or advisor of community and club service work they’ve done in high school.
Article II- Finances
Funds may be available through the Student Government Association once approval of the request is given. Also, having events such as a talent show can help create some revenue for the club. All budgetary transactions must be voted upon at a regular UMA Student-Athlete Advisory club meeting with a majority vote to gain approval. All expenditures must have written approval by the Treasurer and Advisor of the UMA Student-Athlete Advisory Club. In the absence of the Treasurer, the President will be responsible for the Treasurer’s duties. Also cash handling procedures; participates in cash training; ensures that members of the club/organization abide by UMS cash handling policies and practices Ensures that all club/organizations' financial transactions are consistent.
Article III- Executive Board
Section 1: Executive Board members must be UMA students who have attended at least one meeting during the prior year with the exception of the first year of the existence of the UMA Student-Athlete Advisory Club. The Executive Board will consist of four officers: President, Vice President, Treasurer, and Secretary. During the first year of the UMA Student-Athlete Advisory Club the students attending the first meeting will vote on the officers for the Executive Board.
Section 2: Elections shall occur during the first full calendar week of March. Election will not take place during a school vacation week. Nominations must be finalized at least two weeks prior to the March meeting. All members of the UMA Student-Athlete Advisory Committee in attendance will be given the opportunity to vote for the members of the Executive Board. There will be no limit to the number of terms a member of the Executive Board can serve.
Article IV- Duties of Officers
Section 1: The President of the UMA Student-Athlete Advisory Committee will be responsible for calling, coordinating, and presiding over the club meetings; coordinating with the Advisor to arrange events and communicate with other school organizations.
Section 2: The Vice President of the UMA Student-Athlete Advisory Committee will be responsible for assisting the President with coordinating club meetings; coordinating with the Advisor to arrange events and communicate with other school organizations. In the absence of the President or in a conflict of interest, Vice President will assume the responsibilities of the President.
Section 3: The Treasurer will be responsible for tracking and managing all UMA Student-Athlete Advisory Committee financial accounts. The Treasurer will submit a budgetary report of all transactions at regularly scheduled Club meetings. Expenditures that are voted on and authorized by the Committee will require written approval by the Treasurer and Committee Advisor.
Section 4: The Secretary of the UMA Student-Athlete Advisory Committee will be responsible for recording and distributing all minutes from club meetings and making approved changes to the Constitution and Bylaws. The Secretary will also be responsible for taking attendance at Committee meetings.
Article V- Committees
Event committees must consist of at least one officer and two other members of the UMA Student-Athlete Advisory Committee for a minimum of three total committee members. Committees will elect a chair person to lead their meetings.
Student-Athlete Welfare- Ongoing pursuit of bettering the Student-Athlete experience as a whole. As well as being in charge of food insecurity making sure there is food on the food chart.
Public Relations- This group is spreading awareness and promoting events that SAAC is putting on.
Community Service and Events- Sponsor and staff campus and community events.
Article VI- Hazing
In accordance with the policies of the State of Maine and the Board of Trustees of the University of Maine System, any hazing from any student enrolled at the University of Maine at Augusta is prohibited. This organization or its members shall not create or permit any situation that recklessly or intentionally endangers the mental or physical health of a student enrolled at UMA. If this organization violates these rules it shall lose all right to conduct activities at UMA and all benefits of affiliation with UMA. Any student member, whose violates these rules, shall be subject to suspension, expulsion, or other appropriate disciplinary action through the UMS Student Conduct Code.
Prepared by Hunter Chesley 9-23-2018
Updated by Jeff DeVaughn 7-22-2019